Setting printer permissions are similar to setting permissions for files and folders because printers are considered objects. Therefore, as with NTFS files and folders, you can assign  permissions to a printer so that you can specify who can use the printer, who can manage the printer, and who can manage the print jobs.

Windows Server 2008 provides three levels of printer permissions (Figure 1):
Print: Allows users to send documents to the printer.
Manage this printer: Allows users to modify printer settings and configurations, including the ACL itself.
Manage documents: Provides the ability to cancel, pause, resume, or restart a print job.

Setting Printer Permissions 1

Figure 1 Printer permissions

By default, the Print permission is assigned to the Everyone group. If you need to restrict who can print to the printer, you will need to remove the Everyone group and add another group or user and assign the Allow print permission to the user or group. Of course, it is still recommended that you use groups instead of users. As with file permissions, you can also deny print permissions.

This article is a part of Looking at Printers lesson from File and Print Services chapter of 98-365 Windows Server Administration Fundamentals Prep Course. Other articles included in this prep course are

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Practice Tests in this 98-365 Windows Server Administration Fundamentals Prep course are:

98-365 Windows Server Administration Fundamentals Practice Test 1

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98-365 Windows Server Administration Fundamentals Practice Test 4

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98-365 Windows Server Administration Fundamentals Practice Test 3

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