Users with the Allow Manage This Printer permission can go beyond manipulating queued documents; they can reconfigure the printer itself. Managing a printer refers to altering the operational parameters that affect all users and controlling access to the printer.
Generally, most of the software-based tasks that fall under the category of managing a printer are those you perform once while setting up the printer for the first time. Day-to-day printer management is more likely to involve physical maintenance, such as clearing print jams, reloading paper, and changing toner or ink cartridges. However, the following sections examine some of the printer manager’s typical configuration tasks.

Setting printer priorities
In some cases, administrators with the Manage This Printer permission might want to give certain users in your organization priority access to a print device so that when print traffic is heavy, their jobs are processed before those of other users. To do this, you must create multiple printers, associate them with the same print device, and then modify their priorities,as described in the following procedure.
1. Open Control Panel and select Hardware, Devices and Printers. The Devices and Printers window opens.
2. Right-click one of the printer icons and, from the shortcut menu, select Printer Properties. The Properties sheet for the printer appears.
3. Click the Advanced tab, as shown in Figure 2-19.

Managing printers

FIGURE 2-19 The Advanced tab of a printer’s Properties sheet

4. Set the Priority spin box to a number representing the highest priority you want to set for the printer. Higher numbers represent higher priorities. The highest possible priority is 99.
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NOTE: PRINTER PRIORITIES
The values of the Priority spin box do not have any absolute significance; they are pertinent only in relation to one another. As long as one printer has a higher priority value than another, the server will process its print jobs first. In other words, it doesn’t matter if the higher priority value is 9 or 99, as long as the lower priority value is less.

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5. Click the Security tab.
6. Add the users or groups that you want to provide with high-priority access to the printer and assign the Allow Print permission to them.
7. Revoke the Allow Print permission from the Everyone special identity.
8. Click OK to close the Properties sheet.
9. Create an identical printer using the same printer driver and pointing to the same print device. Leave the Priority setting at its default value of 1 and leave the default permissions in place.
10. Rename the printers, specifying the priority assigned to each one.
11. Close Control Panel.
Inform the privileged users that they should send their jobs to the high-priority printer. All jobs sent to that printer will be processed before those sent to the other, lower-priority printer.

Creating a printer pool
As mentioned earlier, a printer pool increases the production capability of a single printer by connecting it to multiple print devices. When you create a printer pool, the print server sends each incoming job to the first print device it finds that is not busy. This effectively distributes the jobs among the available print devices, providing users with more rapid service.
To configure a printer pool, use the following procedure.
1. Open Control Panel and select Hardware, Devices and Printers. The Devices and Printers window opens.
2. Right-click one of the printer icons and, from the shortcut menu, select Printer Properties. The Properties sheet for the printer appears.
3. Click the Ports tab.
4. Select the Enable Printer Pooling check box and click OK.

5. Select all the ports to which the print devices are connected.
6. Close Control Panel.
To create a printer pool, you must have at least two identical print devices, or at least two print devices that use the same printer driver. The print devices must be in the same location because there is no way to tell which print device will process a given document. You must also connect all the print devices in the pool to the same print server. If the print server is a Windows Server 2012 R2 computer, you can connect the print devices to any viable ports.

This article is a part of 70-410 Installing and Configuring Windows Server 2012 Prep course, more articles in this course are :

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70-410 Installing and Configuring Windows Server 2012 Prep course includes following practice tests:

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