The print spooler is an executable file that plays an important part in managing print jobs, which includes retrieving the location of the correct print driver, loading the driver, creating the individual print jobs, and scheduling the print jobs for printing.

On occasion, a print job may have been sent that was not intended, or you may decide it is not necessary to print a job. Therefore, you need to delete the print job from the print queue.

View the Print Queue

To view the print queue, perform these steps:

  1. Open the Devices and Printers folder.
  2. Double-click the printers for which you want to view the print jobs waiting to print.
  3. To view the print queue, Click Printer: Ready or # document(s) in queue. See Figure 1.

    Managing Print Jobs 1

    Figure 1 Viewing the print queue

The print queue shows information about a document, such as print status, owner, and number of pages to be printed. To pause a document, open the print queue, right-click on the document you want to pause, and select the Pause option. If you want to stop printing the document, right-click on the document that you want to stop printing and select the Cancel option. You can cancel the printing of more than one document by holding down the Ctrl key and clicking on each document that you want to cancel.

By default, all users can pause, resume, restart, and cancel their own documents. To manage documents that are printed by other users, however, you must have the Allow manage documents permissions. When the print device is available, the spooler retrieves the next print job and sends it to the print device. By default, the spool folder is located at C:WindowsSystem32SpoolPrinters. If you have a server that handles a large number of print jobs or several large print jobs, make sure the drive where the spool folder is has sufficient disk space.

Change the location of the Spool Folder

To change the location of the spool folder in Windows Server 2008 R2, perform these steps:

  1. Open the Devices and Printers folder.
  2. Click a printer and select the Print server properties.
  3. Click the Advanced tab.
  4. Click the Change Advanced Settings button.
  5. Specify the new location and click the OK button.

On occasion, the print spooler may freeze or become unresponsive. You can restart the print spooler by following these steps:

  1. Open the Services console located in Administrative Tools.
  2. Right-click Print Spooler, and select Restart.

You can also stop and start the service.

This article is a part of Looking at Printers lesson from File and Print Services chapter of 98-365 Windows Server Administration Fundamentals Prep Course. Other articles included in this prep course are

Introducing Server Roles

Server Roles Introduction A server role is a primary duty that a server performs. You should note that a server ...
Read More

Selecting Server Hardware

Consideration while Selecting Server Hardware In this article we will discuss the areas which require consideration while selecting server hardware ...
Read More

Selecting the Software

Consideration while Selecting the Software In this article we will discuss the aspects which need to be considered while selecting ...
Read More

Performing Clean Installation of Windows Server 2008 R2

What is Clean Installation? A clean installation is installing the software from scratch on a new drive or on a ...
Read More

Performing an Upgrade to Windows Server 2008 R2

Steps involved while Performing an Upgrade to Windows Server 2008 R2 In some cases, you will be performing an upgrade ...
Read More
Loading...

Practice Tests in this 98-365 Windows Server Administration Fundamentals Prep course are:

98-365 Windows Server Administration Fundamentals Practice Test 1

Instructions for 98-365 Windows Server Administration Fundamentals Practice Test 1 This page shows the instructions for 98-365 Windows Server Administration ...
Read More

98-365 Windows Server Administration Fundamentals Practice Test 2

Instructions for 98-365 Windows Server Administration Fundamentals Practice Test 2 This page shows the instructions for 98-365 Windows Server Administration ...
Read More

98-365 Windows Server Administration Fundamentals Practice Test 5

Instructions for 98-365 Windows Server Administration Fundamentals Practice Test 5 This page shows the instructions for 98-365 Windows Server Administration ...
Read More

98-365 Windows Server Administration Fundamentals Practice Test 4

Instructions for 98-365 Windows Server Administration Fundamentals Practice Test 4 This page shows the instructions for 98-365 Windows Server Administration ...
Read More

98-365 Windows Server Administration Fundamentals Practice Test 3

Instructions for 98-365 Windows Server Administration Fundamentals Practice Test 3 This page shows the instructions for 98-365 Windows Server Administration ...
Read More