Steps for Installing Printers

For installing Printers you can use the Add Printer Wizard from Control Panel, if you have the correct permissions to add a local printer or a remote shared printer.Newly installed Printer will appear in the Devices and Printers folder as well as in the Device Manager right after installation.

Add a Local Printers

To add a local printer to a Windows Server 2008, perform these actions:
1. Click the Start button and open the Control Panel.
2. Under Hardware and Sound, click View Devices and Printers.
3. To start the Add Printer Wizard, click Add a printer.
4. Select Add a Local Printer.
5. When the Add Printer dialog box appears, specify the port to which the printer is connected. See Figure 1. If the port already exists, such as an LPT1 or a network port specified by an IP address, select the port from the Use an existing port drop-down list.
If the port does not exist, click Create a New Port, select Standard TCP/IP Port, and click Next. For the device type, you can select either Auto detect, TCP/IP device, or Web services device. Then specify the IP address or DNS name of the printer and the Port Name. If you type the address in hostname or IP address box, it will populate the IP address in the port name. It will then try to communicate with the printer using the address you specified.

Installing Printers

Figure 1 Adding a local printer

6. If Plug and Play does not detect and install the correct printer automatically, you will be asked to specify the printer driver (printer manufacturer and printer model). If the printer is not listed, you will have to use the Have Disk option.

7. When the Type a Printer Name dialog box appears, specify the name of the printer. If you want this to be the default printer for the system, select the Set as the default printer option. Click the Next button.
8. In the Printer Sharing dialog box, specify the share name. You can also specify the Location or Comments. Although Windows Server 2008 supports long printer names and share names (including spaces and special characters), it is best to keep names short, simple, and  descriptive. The entire qualified name, including the server name (for example, Server1HP4100N-1), should be 32 characters or fewer.
9. When the printer is successfully added, you can print the standard Windows test page by clicking the Print a test page button. Click the Finish button.

Adding a Network Printer

Adding a network printer to Windows Server 2008, requires these steps to be performed:

1. Click the Start button and open the Control Panel.
2. Under Hardware and Sound, click View Devices and Printers.
3. To start the Add Printer Wizard, click Add a printer.
4. Select Add a Network, Wireless, or Bluetooth printer.
5. If the printer is not automatically found, click The Printer that I want isn’t listed option.
6. If you have a printer published in Active Directory (assuming you are part of a domain), choose Find a printer in the directory, based on location or feature. If you know the UNC, choose Select a shared printer by name. If you know the TCP/IP address, choose the last option. Click the Next button.
7. In the Type a printer name dialog box, specify the printer name. If you want this to be the default printer for the system, select Set as the default printer option. Click the Next button.
8. When the printer is successfully added, you can print the standard Windows test page by selecting the Print a test page button. Click the Finish button.

Windows Servers can provide a driver to the clients if the driver is loaded on the server. For example, because Windows Server 2008 R2 is only available in 64-bit versions, it will have a 64-bit print driver so that the server can print to the printer. However, most computers used within organizations today will most likely be 32-bit clients that need to use 32-bit print drivers. Therefore, you would load both 64-bit and 32-bit print drivers on the server so that it can hand out either driver as needed.

Add Additional Print Drivers

To add additional print drivers in Windows Server 2008 R2, perform these steps:
1. Open Devices and Printers.
2. Click the Print Server button.
3. Select the Drivers tab.
4. Click the Change Driver Settings.
5. Click the Add button.
6. When the Welcome to the Add Printer Driver Wizard screen appears, click the Next button. See Figure 2.

Installing Printers 2

Figure 2 Add Printer Driver Wizard

7. Select the appropriate processor and operating system drivers and click the Next button.
8. If necessary, provide a path for the printer driver and click the OK button.
9. When the wizard is complete, click the Finish button.

Network printers are usually used by more than one user. If you have a high volume of print
jobs, the printer can become congested and users will have to wait for the documents to print. Either you can purchase a faster printer or you can create a group of printers called a printer pool that acts as a single virtual printer with a single print queue. Users print to a single printer, and the print jobs are distributed among the printers within the pool.
To create a printer pool, you must have two or more printers that are the same model and use the same printer driver. They can use the same type of ports or different ports. Because  you don’t know which print job will go to which printer, it is recommended that you place all pooled printers in the same physical location.

Create a Printer Pool

To create a printer pool, perform these steps:
1. In the Control Panel, open the Printers and Faxes folder, right-click the appropriate printer, and click Properties.
2. On the Ports tab, select the Enable printer pooling check box.
3. In the list of ports, select the check boxes for the ports connected to the printers that you want to pool.
4. Repeat steps 2 and 3 for each additional printer to be included in the printer pool.

If you want to ensure that documents are first sent to faster printers, add the faster printers to the pool first and the slower printers last. Print jobs are routed in the order in which you create the ports.

This article is a part of Looking at Printers lesson from File and Print Services chapter of 98-365 Windows Server Administration Fundamentals Prep Course. Other articles included in this prep course are

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Practice Tests in this 98-365 Windows Server Administration Fundamentals Prep course are:

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98-365 Windows Server Administration Fundamentals Practice Test 4

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98-365 Windows Server Administration Fundamentals Practice Test 3

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